Records

Health Information Management and Compliance

The HIM department staff is responsible for the quality control of patients’ health information and the handling of all requests to release or obtain health information. The HIM department is located on the 2nd floor of the UCF Health Center.

Medical Records

The best and quickest way to view your immunization record, lab results, and summary of visit is to log into your Patient Portal account.

Requesting Copies of Your Medical Records

  • For Personal Use
  • To Send to Another Facility

Please download and complete our Authorization to Release Health Information Form

Please note: your initials are required for each type of sensitive information you are authorizing to be released.

This form must be notarized in the Witness section unless it is emailed via your Knights email, or it is filled out in person with your UCF ID or Driver’s License at the HIM department. Patients who are younger than 18 years will need a parent or guardian to sign the form.

Records for Personal Use Only: there may be copying fees incurred:

Email (more than 5 pages) $5.00
Email (less than 5 pages) No charge
Mail/Paper $0.50 for the first 25 pages

$0.25 for additional pages

There is no fee for sending records to another facility.

All completed and signed authorization forms can be sent via email to medrecords@ucf.edu, faxed to 407.823.3359, or dropped off in person at the HIM department for processing.

Requesting Outside Records from Another Facility to Send to UCF SHS

If you have medical records from outside providers to be sent to UCF SHS, please complete and submit an Authorization to Release Health Information Form so that we may request and receive your records prior to your appointment with us. If there are any HIV-related information, psychiatric disabilities, and/or substance abuse records that you want UCF SHS to receive, please initial off each type of sensitive information in the box.

All completed and signed authorization forms can be sent via email to medrecords@ucf.edu, faxed to 407.823.3359, or dropped off in person at the HIM department for processing.

For any questions, please call UCF Student Health Services Medical Records at 407.823.2701 Option 3 for assistance.

Please note: every effort will be made to release the record within 5 working days

Dental Records

To request your dental records please complete the form below and fax to 407.823.5140. For dental questions, please call 407.823.1635.

Dental Records Request Form

Immunization Records

For information regarding the immunization form required of all new students, please visit our Immunization Information page.

Consent to Treat a Minor

For patients under 18 years of age parental consent is needed for treatment. Parents may consent by signing Section D of the required UCF Mandatory Immunization Form

Know Your Rights

All UCF SHS staff abide by the Health Insurance Portability and Accountability Act (HIPAA) enacted to protect the privacy of patient health records.If at any time you feel your privacy rights have been violated, a written complaint may be submitted to the UCF SHS HIPAA Privacy Officer or to the Director of Office for Civil Rights (OCR) at U.S. Department of Health and Human Services.

Contact our Office!

Phone 407.823.2701 Option 3
Email MedRecords@ucf.edu
Location Health Center, Room 213A

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